Creating and Managing Appointments in Everymail

The Calendar in Everymail Webmail lets you schedule appointments, invite other people, set reminders, and manage your existing events.

Create a New Appointment

1. Open Calendar in Everymail Webmail.
2. Select the calendar you want to use under My calendars.
3. Click New appointment.
4. Enter a name for your appointment in Title.
5. Choose the start date and time under Starts on and the end date and time under Ends on.
6. Optionally, enter a Location and Description.
7. Click Create to save the appointment.

For an appointment that lasts the entire day, select All day.

Invite People to an Appointment

You can invite others when creating or editing an appointment.

1. In the appointment window, locate Participants and resources.
2. Enter the person's email address and press Enter.
3. Repeat to add more participants.
4. Click Create or Save.

Participants will receive an invitation to the appointment, which they can accept or decline.

Create a Recurring Appointment

Use recurring appointments for events that happen regularly, such as weekly meetings.

1. In the appointment window, select Repeat.
2. Click the recurrence settings to open Edit recurrence.
3. Choose how often the appointment repeats.
4. Set when the recurring appointments should end.
5. Click Apply, then Create or Save.
   
   

Set an Appointment Reminder

You can receive reminders before an appointment begins.

1. In the appointment window, click No reminder or the current setting under Reminder.
2. Choose the reminder type and when you want to be reminded.
3. Click Apply.
4. Save your appointment.

You can add more than one reminder to an appointment.

Edit an Existing Appointment

1. Open Calendar and locate the appointment you want to change.
2. Click the appointment to view its details.
3. Click the Edit icon.
4. Update the date, time, location, participants, or other details.
5. Click Save.

For recurring appointments, you will be asked which appointments in the series you want to change.

Respond to an Appointment Invitation

When someone invites you to an appointment, you can respond directly from the invitation email or the Notifications area.

1. Open the appointment invitation.
2. Choose one of the following:
   • Accept – Confirm that you will attend.
   • Maybe – Indicate that you might attend.
   • Decline – Indicate that you will not attend.

Accepted appointments are added to your calendar.

Add an iCal Invitation from an Email

If you receive a calendar file with the .ics extension:

1. Open the email containing the iCal attachment.
2. Click the attachment.
3. Select Add to calendar.
   
   

Delete an Appointment

1. Open Calendar and select the appointment you want to remove.
2. Click the Delete icon.
3. Confirm the deletion.

For recurring appointments, you can choose which appointments in the series to delete.

Important: Deleted appointments cannot be recovered.